Visiting and The Enrollment Process

*Application for the 2017/18 school year is available here: mayappleapplication *

So, you’ve looked through The Mayapple School website and you’re intrigued. You think your child is ready to benefit from a preschool environment, and you wonder if The Mayapple School could be the right fit. The best way to find out is to visit with your child.

Planning a Visit

To plan a visit, please fill out this form. When we receive it, we will contact you and set up a time and date for a visit.

Visits are planned during school hours on Mondays and Thursday. Visits usually begin at 9 am, though other times may be possible. Visitors may stay for all or part of the morning at their choice.

Let us know ahead of time the names of all visitors that will be coming with you. This includes your spouse, potential students, and siblings. Some parents who visit multiple preschools choose not to take their children with them, as they feel this would be overwhelming for the children. Although we prefer for children to visit with parents, we can accommodate visits without. Let us know if this is the case for your family.

There is no fee to fill out the above form or to visit our school.

Please bring appropriate clothing for your visit. Even when it is not raining, our field can get very wet from dew, so please keep that in mind when choosing footwear.

Visits for students planning to enroll for the remainder of this school year (2016/2017) can be made on an ongoing basis until all spaces are full. Space is currently available. Visits for students planning to enroll for summer camp or next school year (2017/2018) are now ongoing.

 

During a Visit

Our address is 434 Blue Grass Trail, Newport VA 24128. Blue Grass Trail is also called VA 42.  When on VA 42, look for a large brick building on your right (If coming from US 460) that used to be the Newport High School. There is now a sign reading “Newport Recreation Center.” You may park in the gravel parking lot. Our classroom is the first room on the right with the stained glass window in the door.

During your visit, you will be met by one of our Visitors’ Guides, Rachel Ortiz or Angie Miller. Both are very knowledgeable about our school and philosophy and have students that currently attend The Mayapple School. Your guide will give a tour of the spaces we use at the Recreation Center, including bathroom, library, outdoor spaces, and classroom. You are free to ask questions at any time.

In the classroom or in our outdoor play area, your child will have the opportunity to join in with the rest of the students. If your child is present during circle time, she will be including in our morning greeting. We will take care to keep your child’s joining in with the group as mellow as possible. We like for visiting children to take the lead in their involvement. All teachers take care not to try to “charm” your child and are instructed to interact in a low-key yet friendly manner.

Please remember that during your visit, the priority of the teachers is to be fully present with the children. You may ask questions of the teachers if they are available, but please do not feel offended if teachers need to attend to other classroom tasks. Our Visitors’ Guide is fully available to you, and Teaching Director Melissa West is available for follow-up questions at a later time at melissa@mayapple.org or (540) 818-6128.

If at the end of the visit, you feel confident that you would like to enroll your child at The Mayapple School, you may request an application. You may also wait to contact the school if you need time to think about your decision.

 

The Enrollment Process

Enrollment for summer camp is accepted on lottery basis. All applications will be collected up until April 1st. Completed applications are placed in a lottery pool and drawn by chance. If after the lottery there are still spaces remaining, they will be filled on a first-come, first-served basis.

Enrollment for next school year is accepted on a first-come, first-served basis for returning students starting February 1st, 2017. Remaining spots are opened to new and eligible students on a “deadline” basis. All completed new student applications are due on April 10th. Enrollment decisions will be made without regard to gender, race, or ethnicity. Applicants will be notified of the decision on or before April 16th. Applications arriving after April 10th for remaining spots will be considered on a first-come, first-serve basis. At this time, it is strongly recommended that families wishing to ensure a specific school schedule apply before the April 10th deadline.

Enrollment for students who plan to attend using the Child Care Subsidy from VDSS is accepted alongside regular enrollment for families who plan to pay the difference between VDSS reimbursement and the actual cost of tuition. Enrollment for students who plan to attend using Child Care Subsidy without paying the difference are considered scholarship applications. Scholarship applications are available March 1st, 2017.

Returning Families: Your child is considered enrolled and a spot is saved for her when the registration fee and supply fee has been paid. Regardless of other forms you have filled out, your child will not be guaranteed a spot until fees have been paid. This is true for Child Care Subsidy students as well.

New Families: To Enroll Your Child for the Following School Year…

  1. Fill out THIS FORM and plan a visit.
  2. Visit the school and ask questions.
  3. Declare your intention of enrolling your child and ask for an application.
  4. Fill out the application thoroughly. We require that applicants include a check for the supply and registration fee at the time of application. Check our tuition and fees page to calculate the fee for the number of days per week you are requesting, and write a check for the amount made out to “The Mayapple School at Loco Arts.” Mail the application and check to Melissa West at PO box 104 Eggleston, VA 24086. Or, bring both items to The Mayapple School and give it directly to one of our educators. (Please pre-arrange if possible.)
  5. We will gather applications until their due date. At that time, we will then look at all requested schedules and decide what enrollment we can offer your child. Applications received first will be given priority.
  6. Your check will not be deposited until after The Loco Arts board reviews your application. If we cannot offer you a spot, we will let you know, and your check will be shredded or burned. If we can offer you a spot, we will let you know, and we will deposit your check.
  7. Paperwork such as health forms, forest field trip and creek play permission slips, etc. will be e-mailed to accepted students summer 2017 and must be completed before orientation.
  8. We will maintain a waiting list if necessary. However, you will pay no fees of any kind unless you decide to enroll your child at The Mayapple School AND we can accept her.

 

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